Executive Board and Committees

• Schedules and leads Monthy Board and Club Parents’ Meetings
• Lead Booster Club Meeting: Create Agenda and slideshows
• Review and edit meeting minutes (minutes recorded by secretaries)
• Work closely with school Principal and school admin to identify, address, and achieve common goals and align on funding.
• Liaise between principal/staff ( monthly)
• Answer parent emails from [email protected] 
• Assist in the planning and calendaring of Booster lead events and initiatives 
• Work with the Events Committee heads to oversee school events and fundraisers ( help with ordering supplies as needed)
• Sign and approve vendor contracts as needed
• Work closely with Treasurers on budgeting
• Be a face and presence of the Booster Club and encourage the values and the culture of CDA
• Anything else that comes up

This position will Co-lead and/or, in some cases, act as president, with the intention to becoming President once the current President is complete with his or her “term” (no term limits exist).

Assist in all of the President’s responsibilities (mentioned above).

This role is responsible for and is the Chairperson for the Nomination Committee (to help track nominations and recruit persons interested in taking positions for the following year)

• Including, but not limited to: Assembling a team of parents to act as representatives from their grade to share with and nominate parents who might be interested in specific roles.

This position is responsible for and in charge of spearheading the direct giving fundraising of the Annual Community Fund.

•  Work with Booster Board and school leadership to determine direct giving fundraising targets for the year
  • Develop initiatives and set tiers for direct giving effort
• Conceptualize (and create) materials relating to the Community Fund for the start of the school year (flyers, posters, banners)
• Present budget and direct giving goals to all new incoming families – at kindergarten warmup and new family orientations
• Present annual fundraising targets and budget goals 
• Determine fundraising goals for the start of the school year and cadence of direct giving communications. (ie. 100% x 100th day, Hearts Campaign, etc)
• Create a communications plan for direct giving initiatives
• Work with Booster Board Treasurers to track all check and cash donations
• Track all donations and keep an exact record by class
  • Provide follow-up receipts and thank you’s for check donations
• Present fundraising status reports to Booster Board and Booster Club at large

** Optional: This role might also be asked to step in as President if the President or Co-President is unavailable.

In this position, you will be the main point of contact and liaison for all third-party vendors for the booster clubs and the school administration/principal for all enrichment programs paid for and supported by Booster Club donations.

• Take the lead on negotiating and renewing vendor contracts for the school year. (Music, Art, PE and Gardening)
• Present proposals and budgets from vendors to Booster Board and Club.
• Work with LSLC, ILT, and the Principal on creating the school schedule for all programs
• Help facilitate the Winter and Spring performances for the Music Program (ordering equipment if needed)
• Ordering Supplies for Visual Arts Program (as needed)
• Submit vendor invoices (for payment) from all programs to the Google Expense Report to Treasurers 
  • Follow up with Treasurer to ensure invoices have been received and paid in a timely manner

In this position, you will be the “main-hub” for all of our fundraising events and initiatives.

• • Brainstorm and schedule fundraising and community-building events for CDA
  • Liasiaon with all CDA events team(s) in organizing and implementing events =
  • Create flyers and social media assets with the details of the events, dates, and other information. 
  • Assist in the ordering and distributing of  flyers and signage for upcoming events
  • Coordinate with the merch team on any event-specific merchandise
  • Communicate with Booster Club, Principal, and teachers on promotion and marketing of events
  • Communicate with Room Parents to promote events to their classes and with parents 
  • Oversee Event Budgets and profits, update profit numbers for Booster meetings
  • Coordinate and communicate with the treasurers on event cash and stripe needs
  • Coordinate with socials and communications c

Secretary

• Attend all board and club meetings and take notes (Minutes)
• Minutes need to have all votes identified (Motion and Vote)
• Send minutes to all board members for review and approval
• Send link to the president for Booster Club Parents’ Meeting for Approval
• Once minutes are approved, Add minutes of CLUB meetings to the website
• Make sure that each board member signs a “Conflict of Interest” each year

Co-Secretary

• Attend all board and club meetings and take notes (Minutes)
• Minutes need to have all votes identified (Motion and Vote)
• Send minutes to all board members for review and approval
• Send link to the president for Booster Club Parents’ Meeting for Approval
• Once minutes are approved, Add minutes of CLUB meetings to the website
• Make sure that each board member signs a “Conflict of Interest” each year

School Improvements Chair helps to identify campus improvement projects with the school staff and booster club. Create and present project budgets to the Booster Board. Execute projects via volunteer crews or approved vendors.

Manage and create the Freinds of CDA newsletter and emailers.

Work closely with and help Committees with marketing and communication about upcoming events. Assist with all forms of communication as needed to support the school and booster initiatives.

Help track donations as they come in. Update the Vice President on any direct giving tracking and progress.

You can email the Community Fund Committee at [email protected].

Identify potential partners for sponsorships for our events and for other opportunities like Gate banner ads, website ads, etc. Deliver a business pitch (in person or via email) to sell banner ads. Hold meetings with potential partners. Attend local chamber of commerce meetings to get to know our community and the opportunities for fundraising. Help source and produce banner and sponsor ads.

The Events Director  and committee heads work closely together to:

Select a theme for the event, help with organizing and ordering needed supplies and merchandise, create a budget for approval (to present to Booster Club), Contact vendors and secure all necessary event materials, Secure permits, Sell tickets, Create signup enius for the Set-up, production and break-down of event,  Work with the Communications Committee to devise a communications/marketing plan for advertising the event, Work with the treasury for financing and reporting of event financial success.

Contact [email protected]

Event Committee heads needed include:

Dance Committee Head

Spooky Event Director

Jogathon Chair

Readathon Chair

You can email the Green Team Committee at [email protected]

Ultimately the responsibility of this committee is to make the community and staff feel welcomed and appreciated.

This could include:

• Coffee Talk with the Principal: Carry the coffee service to the library for “coffee and tea with the principal.”
• Coffee & Treats:  For meetings on the CDA campus with parents or educators from other schools.
• Staff December holiday luncheon: Organize luncheon for staff and curate Holiday gifts for staff
• Teacher Appreciation Week: Create excellent ways to “appreciate” our teachers and staff and work closely with room parent director/coordinator to organize appreciation activities, and meals, for all staff.
• Retirement gifts: (work with Booster board and room parent coordinators).
• End of year Event: Curate gifts and luncheon for staff.

Help with Book Fair and other Library events as needed throughout the year.

dentify designs and inventory for merchandise (class shirts, sweatshirts, swag & event-specific wares). Work with vendors to purchase and design merchandise. Create and present project budgets to the Booster Board. Run merchandise inventory. Maintain merchandise closet organized. Set-up merchandise and sell before/after school on specific dates and during events.  Manage and Fulfillment of orders via ChaddarUp.

Work closely with existing and new restaurant partners to set-up fundraising nights (secure dates, profit share and flyers) Identify specific dates in the school’s official calendar to host restaurant fundraisers for the year. Work with the communications committee to create a communications/marketing plan to announce the events school-wide. Once event closes, collect profit share donations and communicate with Treasurers.

As room parent, you are essentially the class parent representative for your class and teacher. You will work closely with the teacher to address his/her needs both in the classroom, as a liaison for parents of your class and grade, and, at the school level, get to know the staff and principal. You become the “leadership” role of your class and of your grade. This role includes participating in and attending Booster Club Meetings in order to relay important information back to your classrooms. We highly encourage anyone who is interested in this position to be enthusiastic to volunteer, and to want to learn more about CDA and the Booster Club. This position expects you to be available to volunteer with both class-related events and schoolwide events. This position will also manage classroom WhatsApp or messaging groups, following the guidelines, rules of engagement, and code of conduct set by both LAUSD and FOCDA.

The Room Parent Director and Coordinator are in charge of making sure all classes have a room parent and spearhead the communication and organization of room parents in order to support not only class-level needs but also support all school events. 

• Work with teachers to ensure they have a support team they are happy to work with
• Responsible for creating, upkeeping and distributing class rosters to room parents 
• Responsible for creating and maintaining room parent roster (class, names, contact information)
• Ensure that all room parents understand their commitment, responsibilities and resources
  • including laying out the expected volunteerism as class representatives
• Create room parent emailing list/WhatsApp group
• In charge of hosting Room Parent meetings 
  • Beginning of the year- introduce all room parents and go over responsibilities, expectations and resources
  • Spooky Saturday: go over the class booth, budget and volunteering expectations
  • Class Baskets: introduce the program, give examples and help solve any issues/questions
  • All other events: present the event and the expectations for room parents
• Liaison between the booster board and the events committee for room parents
  • Bring issues up to the board
  • Present booster plans/ideas to room parents
  • Introduce events and expectations
• In charge of coordinating room parent involvement in all school-wide events
• Field questions from room parents and serve as a resource to clear questions or guide them in the right direction with issues and requests
• Send communications to ensure everyone is up to date on school happenings and events

RESPONSIBILITIES INCLUDE: Solicit items from existing community partners (via email or in-person). Identify new donors and procure items for the auction (via email or in-person). Set-up auction website. Work closely with the Communications committee to create a communications/marketing plan to announce the auction school-wide. Write descriptions and determine pricing for each item. Once the auction closes, send individual emails to the winning bids. Make arrangements to distribute the items. TIME COMMITMENT: part-time, in person, or done remotely, mostly remotely where you call or email

RESPONSIBILITIES INCLUDE: Help with CDA’s technology efforts and enhancements. (TBD)

Volunteer to help keep traffic to a minimum by helping with valet on Garfield Avenue. Put out cones in the morning. Help get kids out of parent cars and onto campus. THIS IS A GREAT WAY TO GET TO KNOW THE COMMUNITY!

You are the “cheerleader” of CDA. Help recruit parents to get involved in events, such as as room parents or chairing a committee. Help parents navigate the LAUSD volunteer application and ensure all parents who would like to volunteer have an opportunity to do so.

Help with taking photos and organizing photos for the yearbook.

You can email the Yearbook Committee at [email protected]